Secure your Microsoft 365 account

Secure your Microsoft 365 account

Enhance the security of your Microsft 365 account

Secure your Microsoft 365 account by enabling MFA

Using MFA (Multi-Factor Authentication) to secure your Microsoft 365 account account is crucial for enhancing the security of your account. Here are some reasons why you should be using MFA:

1. Enhanced Security: MFA provides an additional layer of security beyond just a username and password. It requires a second form of verification, such as a fingerprint, face scan, or a unique code sent to your mobile device, making it more challenging for unauthorised individuals to gain access to your account.

2. Protection Against Password Breaches: Password breaches are becoming increasingly common, and if your Microsoft 365 account password gets compromised, MFA can prevent unauthorised access. Even if someone knows your password, they would still need the additional verification method to gain entry, making your account more secure.

3. Prevents Unauthorized Access: MFA can help protect your account in case someone attempts to gain access from an unfamiliar location or device. If MFA is enabled, you will be prompted to provide the secondary verification, and any unauthorised attempts will be blocked.

4. Compliance Requirements: Many organizations have compliance requirements that mandate the use of MFA for sensitive accounts, particularly for data protection and privacy laws. By using MFA to secure your Microsoft 365 account, you ensure your organization is meeting these requirements and protecting sensitive data.

5. Protects Against Phishing Attacks: Phishing attacks are common methods used to trick users into revealing their login credentials. With MFA, even if you unknowingly fall victim to a phishing attack and provide your password, the attackers will still need the second form of verification, protecting your account from unauthorised access.

6. Peace of Mind: By enabling MFA to secure your Microsoft 365 account, you can have peace of mind knowing that you have taken an important step towards securing your Microsoft 365 account. It adds an extra layer of protection to your sensitive data and helps ensure the privacy and confidentiality of your information.

 

Summary

Overall, enabling MFA for your Microsoft 365 account is a simple yet highly effective way to enhance security and protect your data from unauthorised access. It is a best practice widely recommended by security experts and an essential step towards safeguarding your account and critical information.

We suggest using the Microsoft Authenticator app for use with MFA, you can find out more information here:

https://www.microsoft.com/en-gb/security/mobile-authenticator-app

If you need any help with us please contact us via the link below.

 

Accessibility Features in Windows 11

Accessibility Features in Windows 11

Discover the Game-Changing Accessibility Features in Windows 11

Introduction

We work with many schools and schools that have students with special educational needs (SEN).

Technology plays a pivotal role in connecting these students and opening up new possibilities. Microsoft understands the importance of inclusivity and has made significant strides in enhancing accessibility in its operating systems. With the launch of Windows 11, Microsoft empowers individuals of all abilities with the accessibility features in Windows 11.

In this blog post, we will explore the game-changing accessibility features in Windows 11, ensuring a seamless computing experience for everyone.

Enhanced Ease of Access Center:

Windows 11 brings improvements to the Ease of Access Center, making it easier than ever to customize settings and cater to unique accessibility needs. Users can quickly access options such as text scaling, visual modifications, and colour filters through a centralized hub. This streamlined approach ensures that personalized adjustments are just a few clicks away, redefining the user experience for those with vision or hearing impairments.

Advanced Screen Reader:

Windows 11 introduces a next-generation screen reader called Narrator, enriched with enhanced performance and updated user controls. Leveraging artificial intelligence, this feature enables individuals with visual impairments to navigate the operating system effortlessly. Narrator offers improved reliability, support for braille displays, and a more natural reading experience, equipping users with the tools they need for increased productivity and independence.

Voice Typing and Dictation:

Windows 11 incorporates advanced voice typing and dictation capabilities, making content creation and communication more accessible for individuals with limited mobility or dexterity. With just their voice, users can effortlessly compose emails, documents, or even engage in chat conversations. The intuitive voice recognition technology within Windows 11 fosters inclusivity, allowing individuals to express themselves with ease.

Color Filters and Contrast Options:

Recognizing the diverse visual acuity needs of users, Windows 11 introduces an array of colour filters and contrast options. These features allow users to adjust and customize their display settings, enhancing visual clarity and reducing eye strain. Whether it’s reducing screen brightness, changing colour saturation, or modifying colour schemes, Windows 11 offers a multitude of options to optimize the visuals for each user’s unique needs.

Eye Control:

Windows 11 takes accessibility to the next level with the integration of eye control technology. Individuals with severe mobility limitations can now navigate the interface and control the mouse cursor using just their eyes, thanks to eye-tracking devices. This groundbreaking feature enables users to operate their devices hands-free, empowering them to interact with Windows 11 effortlessly.

Conclusion:

Windows 11 signifies Microsoft’s unwavering commitment to accessibility, empowering individuals with disabilities to unlock their full potential in the digital world. With enhancements in Ease of Access Center, next-generation screen reader, voice typing, colour filters, and eye control options, Windows 11 ensures a more inclusive and intuitive computing experience. By prioritizing accessibility features, Microsoft strives to bridge gaps, foster inclusivity, and provide equal access to technology for all.

Windows 11 is not only a game-changer for accessibility but also reflects a significant step forward in our collective journey towards a more inclusive future.

Further information about the accessibility features in Windows 11 can be found on the Microsoft website:
https://www.microsoft.com/en-gb/windows/accessibility-features

To find out more about this or about what we do, please let us know.

Office 365 – How to Share your Calendar

Office 365 – How to Share your Calendar

Make your co-workers know what you are doing

Here is a quick how to on giving others access to view your calendar (or not!)

  1. Login into your emails via www.office.com
  2. Open the Outlook app
  3. Open your calendar on the left handside
  4. On your calendar hover over, click on the three dots, then ‘Sharing and Permissions’
  5. From there you can now give people access or change your organisation*

*Dending on your organisation setting

Please see the video below on how to given others access to your Office 365 calendar.

Video

Setup the Microsoft Authenticator App with Microsoft 365

Setup the Microsoft Authenticator App with Microsoft 365

Setup the Microsoft Authenticator App with Microsoft 365

We are strongly advising our clients to move over to Multi Form Factor authentication (MFA) to secure their Microsoft 365 services.  Brute force login attacks are on the increase and having a strong password is just not enough these days.

First of all, you need to download the Microsoft Authenticator App to your mobile device and you can find instructions from the following link:

https://www.microsoft.com/en-us/security/mobile-authenticator-app

Once done we need to setup the Authenticator app within Office.

Sign into your account by going to outlook.office.com and logging in with your usual details.

  1. Once logged in, please click your initials in the top right corner, and click on ‘View account’

2. You should now have a menu down the left-hand side of the screen. Click on ‘Security info’. Once here, click on the ‘+ Add method’ button and select Authenticator app.

3. Click next through the options until you see a QR code to scan. We will need this later.

Configuring Microsoft Authenticator Mobile app

  1. Find and open the Microsoft Authenticator application that you installed previously. Click on add an account and then click scan a QR code. You can then hold the camera up to the QR code you receieved on your PC.
  2. Once you have scanned the QR code, click next through all the options on the PC. You should now see the email account appear within the app. On the PC, click next throughout the options and you will now have Microsoft Authenticator appear under methods.

3. Above the Microsoft Authenticator method we have added, click on set default sign-in method and change this to the bottom option to Microsoft Authencicator – notification if you want notifications each time or Microsoft Authenticator app or hardware token – code if you want traditional one time codes, then press confirm.

Authenticator Setup Completed

Microsoft Authenticator is now setup, and your email account is linked to your phone. Shortly, you will be prompted to enter a code. This will happen for all Microsoft apps that you have such as Outlook and MS Teams.

To get this code, open up your Microsoft Authenticator app on your phone and click on the account you added. You will see a 6-digit code, this refreshes and changes every 30 seconds

Once you have entered this code, your device should remember it so that you do not have to enter it everytime you go to log in. However, accessing your accounts from a different device will require you to enter a new code. This helps to stop attackers from gaining access to your account, as not only do they now need the password, but they also need the code from your phone!

Safe senders and domains in the Outlook Web App in Office 365

Safe senders and domains in the Outlook Web App in Office 365

In this post we will show you how to manage your safe senders and domains in the Outlook Web App

Office 365 has a very good email security and spam filtering system but sometimes it can be frustrating when you keep on getting the same old messages, from the old same senders, always going into your Junk Email folder.  Simply moving these emails back to your inbox does not have any effect and the next email you get from them goes back into the Junk Email folder.

If you are experiencing this issue and you have legitimate emails that are ending up in your Junk Email, you can easily add the email address to the safe senders and domains list which effectively whitelists them and stops the problem.

If you’re familiar with Hotmail or Outlook.com mail, it is a very similar process.

Here is what you need to do in the Outlook Web App in Office 365
  • Log into your Office 365 email account by going to https://portal.office.com
  • If Outlook doesn’t open by default, click on the Outlook app icon.

    manage your Safe Senders and Domains in the Outlook Web App in Office 365

  • At the top right of the screen, click on the settings wheel, and select View all Outlook settings.
  • Next click on the Junk Email section and then click on the Add button by the Safe senders and domains section.
  • Enter the email address or domain that you want to approve and click the save button – it is as easy as that!

Please contact us for further information or help on this topic.

Partners and resellers of BackupAssist

Partners and resellers of BackupAssist

resellers of BackupAssistDo you have a backup plan?

We are now partners and resellers of BackupAssist.  With BackupAssist you can survive cyber attacks, ransomware, natural disasters, hardware failures and user accidents. BackupAssist guides you to a clear path to recovery. Backups are essential and having the right solution in place is crucial. Your solution needs to be reliable, easy to use and quick to perform any urgent data restores.

There are two options to choose from with BackupAssist, please find below a summary of both;

BackupAssist Classic

Achieve cyber-resilience with BackupAssist Classic – the right backup for SMEs running Windows Server environments. Discover how easy it is to protect yourself from ever losing data or suffering lengthy downtime.  Here are some of the core features of BackupAssist Classic;

BackupAssist 365

Users often think that their Office 365 and cloud data is backed up.  While there is some level of a cloud recycle bin and a deleted items retention period for Email in Office 365 that is just not enough, in our opinion, and you will also need a reliable and secure cloud backup solution. Summary below;

These are the reasons why we have become resellers of BackupAssist and if you want anymore information please – Contact us